Security Tech Talk – Visitor Management System Features

Schools, hospitals, and businesses need to maintain a secure facility while allowing screened and authorized visitors access as necessary. Visitor identity must be verified upon arrival and maintained throughout their stay.

Common Features

  • Pre-arrival registration
  • Visitor photo and badging
  • Escort or host notification
  • Access control integration
  • Video verification

Pre-arrival registration speeds up the visitor experience and interaction. The person hosting the visitor informs security or the front desk staff who will be visiting and at what time. The team enters the visitor data into the system and simply verifies the visitor’s identity upon arrival. Some visitor management systems can even control the parking lot gate by recognizing the license plate of the visitor’s vehicle and opening the gate automatically upon arrival. When it comes to safety and security, advanced systems can compare information of future visitors against felony or sex offender watch list databases.

At the same time a visitor photo can be obtained and added to the visitor’s record. Often, a visitor badge is printed and displayed conspicuously so that employees know the identity of the visitor as they walk around the facility.

Once the check-in process is complete, the system can automatically notify the host or escort that the visitor has arrived and is ready to enter the facility.

In an access-controlled facility, the visitor photo and other information may be printed onto a temporary access control card credential, assuming the visitor can access certain areas of the building without an escort. The use of a visitor badge as an access control credential requires that the visitor management system be integrated to the access control system.

If an emergency occurs, visitor management systems can be used to locate visitors and provide an account of all building occupants.

After visitors have completed their business, the records can be kept for periodic reporting and deleted after a specified time has lapsed without a repeat visit.

The Right Partner

The right security solution design results from years of training and experience.

Netronix begins the solution design process by evaluating an organization’s unique application and performance expectations. Input is gathered from the security team, facilities staff, IT department, administrators, and other stakeholders. Next, we perform a site survey to evaluate the physical layout of the facility and uncover potential vulnerabilities. Once the risks and expectations are clearly outlined, our team designs a unified security solution. Products from a variety of leading manufacturers are assembled into a custom design. Demonstrations of key components are performed with the client.